DOCUMENTATION CONTROLLER Job Hiring in Qatar for DEBAJ Industrial Services

Career Opportunity in Qatar!

Job Vacancy: DOCUMENTATION CONTROLLER
Employer/Company: DEBAJ Industrial Services W.L.L
Job Location: Qatar

DOCUMENTATION CONTROLLER

Qualifications:

• Minimum 5 years of working experience in Document Control, Project Documentation, or a related position.
• Must be a Bachelor’s / College Degree holder in Others or similar fields.
• Male applicants are preferred for this role.
• Must have Gulf / Middle East experience.
• Practical experience managing project documentation and document flows.
• Knowledge of incoming and outgoing document registration, distribution, filing, and tracking procedures.
• Experience maintaining document transmission logs, document registers, and filing systems.
• Familiarity with both electronic and hard-copy document management systems.
• Ability to maintain proper document traceability, revision control, and record keeping.
• Familiarity with basic project site activities and project documentation requirements.
• Strong organizational and coordination skills.
• Excellent attention to detail and a high level of accuracy when handling project records.
• Good time-management skills and ability to prioritize multiple documentation requirements.
• Ability to coordinate effectively with engineers, supervisors, contractors, site personnel, and other project staff.
• Ability to work independently with minimal supervision while maintaining accurate records.
• Good communication and interpersonal skills.
• Reliable, organized, disciplined, and detail-oriented.
• Able to work effectively in a fast-paced project or construction environment.

Responsibilities:

• Manage and control all project documentation flows, including both paper-based and electronic documents.
• Maintain an accurate project document transmission log for all incoming and outgoing documents.
• Receive, register, and record project documents in accordance with established document control procedures.
• Distribute documents to relevant personnel, departments, engineers, supervisors, and project teams for review or information.
• Track documents submitted for review and ensure that comments, revisions, and responses are properly recorded.
• Receive commented or reviewed documents and distribute them to the appropriate personnel for further action.
• Maintain proper filing systems for project documents to ensure easy retrieval and complete traceability.
• Organize and maintain both electronic and hard-copy document archives.
• Ensure that documents are properly identified, numbered, dated, categorized, and filed.
• Monitor document revisions and ensure that the latest approved versions are available to authorized personnel.
• Maintain records of document submissions, approvals, comments, revisions, and distribution.
• Coordinate with project personnel to ensure documents are transmitted to the correct recipients within required timelines.
• Follow up on outstanding documents, pending reviews, approvals, and required responses.
• Assist project teams in retrieving drawings, specifications, reports, correspondence, and other project documentation.
• Ensure confidential and controlled documents are handled and distributed appropriately.
• Maintain document registers and databases with accurate and up-to-date information.
• Check documents for completeness, proper identification, and required supporting information before filing or distribution.
• Support the preparation and organization of project records for audits, inspections, handover, and project close-out.
• Assist in maintaining systematic records of project correspondence and other important documentation.
• Coordinate with site personnel and office-based project teams regarding documentation requirements.
• Develop and maintain organized filing structures that provide efficient document retrieval and traceability.
• Ensure document control procedures are consistently followed throughout the project.
• Maintain accurate records while handling a high volume of documents and competing priorities.
• Familiarize with basic project site activities to better understand document requirements and workflow.
• Perform routine administrative and documentation tasks required to support project operations.
• Maintain a professional and organized document control environment.
• Report document discrepancies, missing records, or filing issues to the appropriate supervisor.
• Perform other document control, administrative, and project support duties assigned by management.

Requirements:

• Update and detailed Resume in Word format or PDF with a picture
• Employment Certificate
• Training Certificate
• Passport Copy

Visit our office for an initial interview:
Principalia Management & Personnel Consultants, Inc.
Address: 7th Floor Alexander House 132 Amorsolo Street Legaspi Village, Makati

🚫 No fees will be collected
⚠️ Beware of illegal recruiters
📁 For manpower pooling only