Personal Assistant / Secretary Job Hiring in Saudi Arabia for Bassam Trading Company

Job Opportunities in Saudi Arabia!

Job Vacancy: Personal Assistant / Secretary
Employer/Company: Bassam Trading Company
Job Location: Saudi Arabia

Personal Assistant / Secretary

Qualifications:

• Female applicants are preferred
• Minimum of 2 years work experience
• Experience: 2-5 years as an Executive Assistant or in a similar role supporting senior executives.
• Communication: Strong verbal and written communication skills with a high level of professionalism.
• Organizational Skills: Excellent multitasking abilities, with keen attention to detail.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Calendar.
• Time Management: Ability to prioritize tasks and meet tight deadlines in a dynamic environment.
• Problem-Solving: Proactive problem-solver with the ability to work independently and handle urgent matters.
• Typing Skills: Strong typing skills and familiarity with shorthand notation for dictation.
• Meetings & Scheduling: Experience in scheduling and conducting meetings via Zoom and Microsoft Teams.
• Flexibility: Willingness to assist with tasks beyond standard office hours when required

Responsibilities:

• Provide comprehensive administrative support to the Chairman, including managing schedules, meetings, and appointments.
• Handle correspondence, draft emails, memos, reports, and other communications on behalf of the Chairman.
• Arrange travel, visa applications, flights, and hotel accommodations.
• Manage the Chairman’s calendar, ensuring all commitments are scheduled and tracked efficiently.
• Prepare documents, briefings, reports, and presentations as required.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as a liaison between the Chairman and internal/external stakeholders.
• Conduct research and source necessary products/services for company projects.
• Oversee the Chairman’s properties in Dubai, ensuring smooth management and operations.
• Organize and attend relevant exhibitions, trade shows, and industry events.
• Independently manage the office operations and administrative functions.
• Take instructions through various communication channels, including messaging platforms.

Requirements:

• Detailed RESUME
• Certificate of Employment
• School Credentials
• Training Certificate
• Covid Vaccine Certificate
• E-registration Copy
• PEOS Copy
• Passport Copy

In partnership with:
Advance Group Link Manpower Services Inc.
2nd Floor, #35 General Avenue, GSIS Village, Project 8, Quezon City

Employer Overview:

BTC has been a leading distributor for major global manufacturers in the Healthcare and Hospitality industries since 1967.

We are headquartered in Riyadh, Saudi Arabia, with offices in Jeddah, Dammam, and Dubai. In the last 45 years, BTC has solidified its presence in the market by establishing strong relationships with key customers in both the private and public sectors. The company has also managed to serve the greater MENA region through a network of sub-dealers across North Africa and the GCC.

Over the years, BTC has only worked with key strategic suppliers who have established themselves as leaders in quality, innovation, and cost-efficiency.
As of today, we represent manufacturers from over 20 countries worldwide. To learn more about how to become a BTC partner, Please click here.

For Manpower Pooling Only
Beware of Illegal Recruiters
No Fees to be Collected During Application Process
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Qualifications:

Female applicants are preferred
Minimum of 2 years work experience
Experience: 2-5 years as an Executive Assistant or in a similar role supporting senior executives.
Communication: Strong verbal and written communication skills with a high level of professionalism.
Organizational Skills: Excellent multitasking abilities, with keen attention to detail.
Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Calendar.
Time Management: Ability to prioritize tasks and meet tight deadlines in a dynamic environment.
Problem-Solving: Proactive problem-solver with the ability to work independently and handle urgent matters.
Typing Skills: Strong typing skills and familiarity with shorthand notation for dictation.
Meetings & Scheduling: Experience in scheduling and conducting meetings via Zoom and Microsoft Teams.
Flexibility: Willingness to assist with tasks beyond standard office hours when required

Responsibilities:

Provide comprehensive administrative support to the Chairman, including managing schedules, meetings, and appointments.
Handle correspondence, draft emails, memos, reports, and other communications on behalf of the Chairman.
Arrange travel, visa applications, flights, and hotel accommodations.
Manage the Chairman’s calendar, ensuring all commitments are scheduled and tracked efficiently.
Prepare documents, briefings, reports, and presentations as required.
Maintain confidentiality and handle sensitive information with discretion.
Act as a liaison between the Chairman and internal/external stakeholders.
Conduct research and source necessary products/services for company projects.
Oversee the Chairman’s properties in Dubai, ensuring smooth management and operations.
Organize and attend relevant exhibitions, trade shows, and industry events.
Independently manage the office operations and administrative functions.
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