Admiral Overseas Employment Corporation

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EXECUTIVE SECRETARY Job Hiring in Saudi Arabia for Nesma and Partners Contracting

Work Abroad Saudi Arabia Administrative / Management

Jobs Abroad

Career Opportunities in Saudi Arabia!

Job Vacancy: EXECUTIVE SECRETARY
Employer/Company: Nesma and Partners Contracting
DMW Registration / Accreditation No. 10328207
Job Location: Saudi Arabia

EXECUTIVE SECRETARY

Qualifications:

  • Male Applicants are preferred
  • Minimum of 5 years work experience
  • Can speak in English
  • Follow all relevant secretarial processes, policies, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
  • Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization.
  • Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
  • Assist in the preparation of timely and accurate reports to meet secretarial requirements, policies, and quality standards.
  • Customer Focus, Decision Quality, Cultivates Innovation, Action Oriented, Ensures Accountability,
  • Collaborates, Communicates Effectively, Self-development, Situational Adaptability.

Responsibilities:

  • To assist the head of department and staff in in all office operations and administration activities, by maintaining important documents and handling confidential information in order to ensure timely and accurate fulfillment of business requirements as per Nesma & Partners policies.
  • Facilitate seamless communication channels by overseeing correspondence, managing incoming calls, and prioritizing emails to enhance workflow efficiency at an executive level.
  • Exhibit a professional demeanor when handling calls and welcoming visitors, creating an atmosphere of sophistication to leave a lasting positive impression.
  • Compose impeccable emails and letters for various events and announcements, ensuring a high level of credibility and professionalism in all written communications.
  • Efficiently coordinate internal and external meetings with a focus on professionalism, demonstrating excellent organizational skills and attention to detail.
  • Take charge of meeting preparations, handling all administrative and logistical arrangements to guarantee a smooth and productive session.
  • Demonstrate exceptional communication skills, encompassing presentation, persuasion, and negotiation abilities, crucial for interactions with guests, vendors, and colleagues, even under pressure, to facilitate a streamlined operation.
  • Capture and disseminate meeting minutes, agendas, and packages, promoting transparency and understanding of the work process amongteam members.
  • Draft memos and meticulously file all correspondence (incoming/outgoing), ensuring everyone remains informed and aligned with ongoing processes.
  • Collaborate closely with executives to provide strategic support, offering insights and recommendations to optimize decision-making processes.
  • Conduct research and compile comprehensive briefs, enabling executives to stay well-informed and prepared for various engagements.
  • Handle confidential information with the utmost discretion and confidentiality, reinforcing trust and reliability in the executive secretary role.
  • Coordinate and execute special projects, showcasing the ability to take initiative and contribute to the organization’s overall objectives
  • Act as a liaison between executives and other departments, fostering cross-functional collaboration and ensuring a cohesive approach to organizational goals.
  • Proactively identify opportunities for process improvements and implement innovative solutions to enhance overall operational efficiency.
  • Take the lead in organizing executive-level events, from conferences to high-profile meetings, demonstrating a keen eye for detail and a commitment to creating impactful experiences

Requirements:

  • Detailed RESUME
  • Certificate of Employment
  • School Credentials
  • Training Certificate
  • Covid Vaccine Certificate
  • E-registration Copy
  • PEOS Copy
  • Passport Copy

Visit our office for an initial interview:
Admiral Overseas Employment Corporation
201, 202, 204 & 206  G, K Chua Bldg., Sanciangco St., Cebu City

Employer Overview:

Nesma & Partners Contracting Co. Ltd, is a leading contracting company in the Kingdom of Saudi Arabia specialized in diverse fields such as engineering, construction, electro-mechanical, infrastructure, oil and gas, and hospitality.

Known for incorporating the latest and most advanced industry technologies, Nesma & Partners provides plant expansion and ground-up construction services for Lump Sum Turnkey (LSTK), Engineering, Procurement, and Construction (EPC), and Lump Sum Building (LSPB) projects.

Considered a major contributor to Saudi Arabia’s industrial and infrastructure sectors since 1981, Nesma & Partners is responsible for major construction work in the Kingdom and the GCC. It is also a contractor of choice for many esteemed clients.

FOR MANPOWER POOLING ONLY.
NO FEES in any form and/or purpose will be collected from the applicants.
Beware of illegal recruiters and human traffickers.

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